Narrative-first, evidence-driven

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Goal: confirm the record, get an owner + date, keep it calm.

Subject line options

• “Follow-up: [topic] — next step + date?”
• “Thank you — confirming my understanding on [item]”
• “Quick follow-up: [ONE ASK]”

Email (copy/paste)

Hello [Title Lastname / Staff Name],

Thank you for [meeting / call / reply] on [date].

My understanding is:

• Ask: [one sentence]
• Next step: [what happens next]
• Owner: [name/office]
• Decision date: [date]
• Metric: [what will be measured/reported]

If I have any of that wrong, please correct me.

If it’s right: is there anything you need from me (or the public) before [decision date]?

Thank you again,
[Name]
ZIP [#####]

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